Accounting

RentFig includes a full double-entry accounting system built for UK landlords. Import bank transactions, track income and expenses, reconcile rent, and generate HMRC-ready reports — all without a separate accounting package.

Getting Started

Set up your bank accounts — Go to Accounting → Transactions and click "+ Add account" for each bank account. Enter the bank name, nickname and opening balance so your records start from the right point.
Bring in transactions — From the bank account's ⋮ menu choose Import CSV to upload a statement, or Connect bank feed for a live open-banking feed (Standard plan: 1 bank connection included, Business: 3). Use Bank Rules (Accounting Settings → Bank Rules) to categorise recurring items such as mortgage payments automatically.
Categorise and reconcile — Give each transaction a category from your Chart of Accounts; that marks it reconciled. Rent received is matched to the tenant's invoices on Reconcile Rent (use the "Reconcile rent →" banner), and the account's ⋮ menu → Reconcile checks your books against a bank statement balance.
Track bills and invoices — Record supplier bills under Accounting → Bills and rent invoices under Accounting → Invoices. RentFig tracks what's paid and what's outstanding.
Record loans and mortgages — Add your mortgages under Accounting → More → Loans. Record Repayment splits each payment into interest, capital and fees, keeping your P&L, Mortgage Interest report and Balance Sheet accurate.
Run financial reports — Open Accounting → Profit & Loss, or More → Reports for the Balance Sheet, Trial Balance, Cash Flow and the rest (Starter plan and above). Pick the tax year and portfolio, and export to PDF, CSV or Excel.
Send MTD quarterly updates — Go to Accounting → MTD, click Connect to HMRC, then review each quarter, Export & lock period and Submit to HMRC (paid plans; on Free you can still export the CSV for bridging software).

Common Questions

Does RentFig replace my separate accounting software?

For most landlords, yes. RentFig's built-in accounting covers bank transactions, bills, invoices, loans, journals, and all the reports you need for self-assessment — and every report exports as PDF, CSV or Excel (or a one-click Year-End Pack) for your accountant.

How do I import my bank transactions?

Export a CSV from your bank's online portal, then on Accounting → Transactions open that bank account's ⋮ menu and choose Import CSV. RentFig skips duplicates and applies any bank rules you've set up. Accounting → More → Imports lists past imports and can delete one if you used the wrong file.

Can RentFig handle VAT?

Yes. Turn VAT on for the portfolio in Accounting Settings → VAT, then Accounting → VAT shows your 9-box VAT return for the period. Submitting VAT returns to HMRC from RentFig isn't available yet: copy the box figures into HMRC's service or your VAT software.

What is the Chart of Accounts?

The Chart of Accounts is the list of income, expense, asset, and liability categories used to classify every transaction. RentFig provides a pre-built set aligned with NRLA guidance, and you can add custom categories if needed.

Can I lock periods to prevent changes?

Yes. Open Accounting → Transactions → Accounting Settings → Year & Lock. Set an accounting lock date, or close each month once it has ended (Monthly close), so earlier figures can't be changed by accident. Only the account owner can move a lock back or reopen a closed month.

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